Staff
Handbook
2007-2008
(Check
back for new handbook…much of this information is out-of-date)
Welcome
to the new school year. We know this is
a great team of teachers and support staff who make
There is
general information on:
School
contact numbers
Class
schedules
Student
expectations/consequences
Teacher
expectations
Procedures
Policies
This handbook is a work in
progress. Questions, comments or need
for clarification can be directed toward the administrative team.
Have a
great year!
General
Faculty
Information
Important Office Numbers
Main Office 757-5871
Office
Manager Sherry
Faller 5872
Principal Suzanne
Dalton 3905
Assistant
Principal Eric
Wright 5876
Assistant
Principal Rynda
Gregory 5904
Bookkeeper Lynn
Dickson 5871
Campus
Support Ed
Strowbridge 5794
(cell) 602-0266
Activities/Athletics
Office 5917
Athletic Director Bob Holt 5920
Administrative
Asst. Jan
Walker 5917
Attendance
Office Debbie
Begin 5888
Beyond
CHS Nancy
Shaffer 4453
Book
Room Judi
Welever 5896
Counseling
Center 5881
Administrative Asst. Linda Larson
Keller 5881
Counselors Joshua
Miller 5915
Danny
Finnen 5882
Stacey
Hull 3823
ESL
Family Advocate Monica
Schlechter 4489
Teacher Karen
Jones 4745
Teacher Maureen
Weidenkopf
Teacher Maughn Hagel 3872
Teacher Meg
Grear 5930
Secretary Sharon
Watenpaugh 5896
Library
- Librarian Judy
Westlake 5900
Registrar Zoe
Silbernagel 5884
Career
Education Specialist Cathy
Wright 5911
Career Ed. Spec. Assistant Donna
Keim
Department Chairs
Applied Arts
Language Arts
Math
Fine Arts
PE/Health
World Language
Science
Social Studies
Student Services
CHS Daily Class schedules
Schedule
#1- Regular schedule Odd/Even
Block A 7:40-9:15
Break 9:15-9:25
Block B 9:30-11:05
Break 11:05-11:10
Block C 11:15-12:50
Lunch 12:50-1:30
Block D 1:35-3:10
Schedule #2- 15
minutes Odd/Even
Block A 7:40-9:10
Break 9:10-9:20
Block B 9:25-10:55
15 minutes 11:00-11:15
Break 11:15-11:20
Block C 11:25-
12:55
Lunch 12:55-1:35
Block D 1:40-
3:10
Schedule #3- 35
minutes Odd/Even
Block A 7:40-9:05
Break 9:05-9:15
Block B 9:20-10:45
35 minutes 10:50-11:25
Break 11:25-11:30
Block C 11:35-1:00
Lunch 1:00-1:40
Block D 1:45-3:10
Schedule # 4 –
Pride Assembly Odd/Even
Block A 7:40-9:10
Break 9:10-9:20
Block B 9:25-10:55
Assembly 11:00-11:30
Block C 11:35-1:00
Lunch 1:00-1:40
Block D 1:45-3:10
Schedule #5- 45
minutes Odd/Even
Block A 7:40-9:00
Break 9:00-9:10
Block B 9:15-10:35
45 minutes 10:40-11:25
Break 11:25-11:35
Block C 11:40-1:00
Lunch 1:00-1:45
Block D 1:50-3:10
ALL
Period 1 7:40-8:25
Period 2 8:30-9:15
Break 9:15-9:25
Period 3 9:30-10:15
Period 4 10:20-11:05
Break 11:05-11:10
Period 5 11:15-12:00
Period 6 12:05-12:50
Lunch 12:50-1:30
Period 7 1:35-
2:20
Period 8 2:25-3:10
CHS Traditions
What is a Spartan?
The CHS community is made up of
staff, students, parents, and other interested individuals. Together we hold a
strong commitment to provide an opportunity to learn that is characterized by:
Respect,
Responsibility, and
Safety.
Spartans exemplify these
beliefs in a school culture that is diverse, welcoming, and educationally
challenging.
Traditions and
Expectations Taught and Modeled
Please take the first few weeks
of school to develop with your students what the expectations of CHS looks like
in your classroom and school wide. To build
an environment in which students and staff to be together, to learn together, and
accept one another, we need to start with open communication that is positive
and collaborative.
The goal is to create a
community where we are responsible to and for one another and where acceptance
and academic excellence may flourish in a smooth respectful manner. Students
need to understand why there are expectations and how they benefit each member
of the community. The following
expectations include ideas which could be used to teach/model each concept.
At CHS all individuals
will treat all others with respect, compassion, and fairness.
There should be diversity in
the curriculum: students allowed to express viewpoints in an equal forum;
students and staff welcoming presenters with differing cultures or experiences;
a system of communication in the classroom which allows for concepts to be
communicated by the teacher and student when applicable and offers opportunity
for student curiosity to be satisfied through appropriate questioning and
exploration of ideas presented.
All individuals in the school
will display good citizenship, and acknowledge responsibility for their
behavior.
Teachers use group projects
assigned with individual responsibility emphasized; analysis of social
situations and history to come up with a common definition of good citizenship;
a system for assignment make up which transfers responsibility to the student
and is communicated to everyone.
All individuals are expected to
attend all classes, arrive on time and be actively engage in tasks.
Teachers are expected to model
good attendance; starting class when the bell rings; having a system for how a
student enters the room late and is held accountable; using the detention
system if needed and when necessary; call upon a variety of students or
allowing them to choose when they will be called on in such a way as to
encourage participation by all.
·
All
individuals will be expected to be engaged in learning that is balanced,
challenging and relevant.
·
Creating
exciting lesson plans, asking students to model for you what engaged and
disengaged look and feel like; allowing for student input into what is taught
and/or how it is taught; keeping up to date and asking students to bring in
articles or ideas relevant to the topics being taught; allowing for differing
perspectives; pre-assessing student ability and ongoing assessment of learning
to better tailor lessons.
·
Staff will
establish, teach and use behavioral consequences in an educational manner,
helping students to appreciate the purpose of expectations, the importance of
making amends, and the taking of responsibility for improving their behavior.
·
Explaining
what the systems in place are and how you will use them; developing those
guidelines with class input; developing a set of classroom rules with students
or explicating your personal classroom rules with examples; role playing
acceptable and unacceptable behaviors; relationship building or team building
activities.
·
Students have
the right to be treated with respect, to expect fair and consistent treatment
from staff and to be able to voice and have their opinions heard in a
respectable forum. In turn, they must be respectful of staff.
·
Most
importantly - be consistent; follow the guidelines you set up; don’t say one
thing and then make an exception; listen when a student appeals to your
judgment or questions you, but be consistent.
·
All
individuals have the responsibility to be aware of and abide by school
procedures and expectations.
Model and use expectations in
your classrooms; post school or classroom expectations; support your peers in
their efforts to improve classroom and school behavior; teach expectations like
any other lesson; warn students who may be on the edge; refer students to
available services if they need them (mediation, counseling etc.); form
relationships with students and staff based upon mutual trust so you can do all
of the above.
Student Conduct
The district has authority and
control over a student at school during the regular school day, at any
school-related activity, regardless of time or location and while being
transported in district-provided transportation.
Staff members are asked to
follow school and district guidelines as they supervise students in these
situations. The culture and climate of our school as well as our discipline
system and core beliefs will be discussed throughout the year.
Individual Expectations
Respect for self and
others
Our traditions require that
students will respect fellow students, staff and guests, as well as themselves.
Examples- mediating a
disagreement, listening to all sides of an issue, participating in class
activities, following staff directions, avoiding conflict, reporting safety or
other concerns, treating others as you would like to be treated.
Violations of
this expectation include:
Fighting; Threats; Use or
possession of a weapon; Harassment; Sexual Harassment and Racial Harassment;
Intimidation/ Bullying/ Humiliation; Endangering others, either intentionally
or carelessly; Inappropriate displays of affection; Profanity, either abusive
or incidental; Insubordination or defiance of authority.
Respect for the
educational process
Tradition also has students
seeking full advantage of the opportunity to learn and does not allow for
interference with their own or other students’ opportunity to learn.
Examples - keeping up on
classroom assignments, focusing on instruction, seeking tutoring if needed,
monitoring progress toward graduation and goals with honesty and personal
integrity.
Violations of this expectation
include:
Disruption of class or other
learning opportunity; Cheating/ Plagiarism / Forgery/ Lying; Dress code
violation; Loitering in classroom hallways, stairways or other unauthorized
areas; Tardiness; Skipping class.
Respect for property of
others
Another tradition is respect
for the property of the school, students, staff, neighbors of the school, and
guests.
Examples - leaving your table
clean for the next student in the cafeteria, returning found articles to the
office, throwing trash in the proper receptacles, eating in specified areas,
returning something in the same condition in which it was borrowed.
Violations of this expectation
include:
Theft;
damaging property of another, either intentionally or carelessly; Graffiti; Vandalism;
Food violations (see below).
Loitering: in neighbors’ yards
or the street/sidewalk within 1000 feet of the school.
Available Support for
Staff
Staff members are encouraged to
develop their own classroom consequences.
When expectations are not met, there are a variety of ways that
consequences may be delivered outside the classroom:
Lunch Detention: there is a slip available in the front office which
can be filled out for students who are chronically tardy ( 3+),
who are mildly disrespectful or defiant, who miss a class, or in other ways
fail to meet expectations which they have been taught and reminded to
follow. Any staff member can use the
form. Please follow the procedure:
Fill out the form completely-
dates for detentions are T or TH of each week if you get the form in by the end
of school the day prior.
Give the white copy to the
student; put the yellow copy in the box in the mailbox front office.
You will be notified when the
detention has been served by the return of the yellow or white copy.
Students who skip lunch
detention will be contacted by the Campus Behavior Specialist. More than 2 missed lunch detentions will lead
to an ISS.
*Please note that we do not
automatically call parents if the student turns in a form without a parent signature. If you have not made parent contact and would
like it to be made, please list the number on the form so the detention
supervisor can call from the detention room.
Office Referral: Staff
may choose to send a student to the office for a variety of reasons. We would like to support you in any way we
can. There is a referral form available,
but students can also be sent without one in an urgent situation. Please try to call ASAP to let us know why we
have the student. Consequences for referred students vary and your input is
essential. As you fill out the form,
please list what actions you feel would be appropriate. Anything from a discussion to
suspension/expulsion is a possible outcome of this action.
Urgent support: if there is an issue in your classroom which
requires immediate attention, please call the main office at 5872 or the
Behavior Specialists at 5794. Someone will be up to assist you as soon as
possible.
Possible Behavioral Consequences
Most students choose to act
responsibly and, as a result, are able to benefit from the opportunities
available at CHS. If, after our teaching
and modeling it is still difficult for some students to learn to assume
responsibility, it is necessary to provide natural consequences.
The following consequences may
apply to those students who violate the behavior expectations of CHS.
1. Verbal Warnings(s)
2. Conference with Campus Behavior Specialist
or Administration;
3. Detention: Noon
4. School service;
5. Peer mediation
6. ISS- In school suspension;
7. OSS- Out of school suspension;
8. Expulsion;
9. Automatic notification of police;
10. Activity Participation--Suspension or
Termination;
11. Drug and Alcohol Assessment and Treatment;
12. Loss of Driver’s Privileges.
Suspension of Driving
Privileges
The school district may request
that a student lose their driving privileges or the right to apply for driving
privileges for the following offenses:
• If the student has been expelled for bringing a weapon on school
property;
• If the student has been suspended or expelled at least twice for
assaulting or menacing a school employee or another student;
• If the student willfully damaged or injured district property;
• If the student has used threats, intimidation, harassment or
coercion against a school employee or another student.
The first request to suspend a
student’s driving privilege or right to apply for a driving privilege may be
for up to a year. A second request may
result in suspension of privileges until the student reaches the age of 21.
Athletics/Activities
All students are encouraged to
take part in extracurricular activities.
Students wishing to participate in athletics, theater, state performing
arts contests, cheerleading must meet the following eligibility requirements. Staff members need to be aware of these
requirements to support the students in their efforts to continue participating
and answer any questions students may have.
For clarification, please
contact the Athletic Department :
• A student must be enrolled in and passing five credits of work
and also has been enrolled in and passing five credits during the preceding
semester.
• Students must pass all classes or receive a 2.00 GPA at each
grading period. Progress report cards
will be checked every nine weeks.
Students must also be current with graduation requirements.
• Students must be in regular attendance, maintain academic
eligibility, obey the Mid-Willamette Conference training rules and follow all
school rules. Criminal acts, violence,
intimidation or discrimination will not be tolerated and may be the cause of
immediate suspension from the program.
• All athletes must be covered by insurance.
Staff members who support clubs
as advisors or help those who do are greatly appreciated. Remember- new clubs can be formed. Please see Rynda Gregory for more information
should you desire to advise/form a club.
Some examples of past clubs are:
• Computer
Club
• Drama
Club/Thespians
• Gay/Straight
• German
Club
• National
Honor Society
• Student
Council
• Students
for Peace
• Multicultural Club
2007-2008
Meeting Schedules
|
All
Staff Meetings |
Department
Chair |
Professional
Development Focus Meetings |
|
Sept 12th * |
Sept 26th * |
|
|
Oct 3rd |
Oct 10th |
Oct 17th |
|
Nov 14th *
|
Nov 21st * |
Nov 28th * |
|
Dec 5th |
Dec 12th |
Dec. 19th |
|
Jan 9th |
Jan 16th |
Jan. 23rd |
|
Feb 6th |
Feb 13th |
Feb 20th |
|
Mar 5th |
Mar 12th |
Mar 19th |
|
Apr 2nd |
Apr 9th |
Apr 16th |
|
May 7th |
May 14th |
May 21st |
|
June 4th |
|
|
(*Dates are out of order
due to Sept-Open House and Nov-Teacher Prep conflicts)
Staff
Meetings: 1st Wednesday of the month @ 3:30
pm in the staff dining room unless otherwise announced.
Department Chair: 2nd
Wednesday of the month @ 3:30 pm in staff dining room, unless otherwise
announced.
Professional Development Focus: 3rd Wednesday of the month @ 3:30 pm, in the staff
dining room, unless otherwise announced.
Site Council Meetings: TBD
Staff Attendance
Teachers are to be in the
building and available to students and other staff from 7:30 am to 3:30 pm each
day. Individual teachers may, with administrative agreement, adjust these hours
to provide more preparation time before the start of the new school day. If so,
7:15 am to 3:15 pm is the recommended adjustment.
Teachers are expected to model
good attendance habits and closely follow all attendance procedures. Start
class when the bell rings to demonstrate the importance of punctuality. Rooms
should be open to students during the five-minute passing period prior to each
class. Teachers should be available to students during these times if possible.
If personal or professional
needs require a staff member to be elsewhere during their prep, you will need
to give prior notice to an administrator. Teachers are expected to give professional
responsibilities first priority during school hours.
Conferences
Regular conferences will be
scheduled in Novembers 2007 and April 2008 to review student learning
progress. Details will be included in
staff handouts and the Parent Newsletters.
At CHS, we work in partnership
with parents and communication is very important. A student or parent may request to confer
with a teacher at any time. The
parents/guardians have been asked to please call the office for an
appointment. They have also been told
that most teachers are available before or after school. They also have been informed that teachers
are available for telephone conferences. Your ability to be available to
parents is valued. Office staff will do
their best to encourage parent communication at your convenience. We will send the parent calls to your
voicemail so, please put your classroom phones on voicemail while you are
teaching to avoid interruptions.
General
Faculty
Procedures
Emergency
Communications/Weather Closure Information
When the decision is made to
close the school or delay the start, we rely on emergency phone trees and local
radio and television stations for notification to staff. Closure and/or delayed start information will
be broadcast no later than 6:30 am.
When the school is closed for
the day, only the emergency crew is to report to work. Members of the emergency
crew will report as close to their assigned time as they can safely arrive. The emergency crew includes maintenance staff,
campus stewards, and additional staff as assigned by the building principal.
When delayed start is
announced, all classified and non-represented staff are
requested to report as close to their assigned times as is possible, given road
conditions.
According to the collective
bargaining agreement contract language, teachers are not required to be in
attendance when student attendance is not required. (Example: When a two hour
delay is announced, teachers are expected to report no more than two hours
beyond their usual start time.)
When an emergency early release
is announced for weather related conditions, all staff are requested to leave
their assignment as soon as the students are safely on their way home.
Information about late opening
or school closure will be available through the following:
TV AM Radio FM Radio
6 KOIN 920 KSHO 95.1 KSND
8 KGW 990 KRKT 99.9 KRKT
9 KEZI 1240 KEJO 104.7 KDUK
12 KPTV 1340 KLOO 106.3 KLOO
13 KVAL 1580 KGAL 16 KMTR
Emergency Procedures
Fire:
1. Familiarize yourself and your classes with
the Emergency Exit Plan for your room(s) and for the building in general.
2. Any sounding of the fire alarm means
evacuation of the building. This means
IMMEDIATE TOTAL EVACUATION of the building.
3. The only people left in the building will be
those designated to clear hallways and restrooms. These people will alert main office after
areas have been cleared. See list on bottom of page 2.
• Proceed to the nearest exit immediately.
• Move to your designated zone outside the building. Keep class with you at all times.
• Students with unassigned classes report to the nearest
adult. Adults will direct students to
the closest zone area and attendance will be taken.
• Staff with prep will report to their zone area and assist
the zone leader.
• Go away from the school at a distance equal to one and
one-half times the height of the nearest building.
• Do not return to building until you have been clearly
informed. Three continuous bells will
clear the evacuation.
Keep students away from the
building and do not block any entrances leading to the building. Emergency vehicles will need a clear
path. Have students assemble on
sidewalks, or areas leading to the safe clearance of building.
Fire Drill Emergency
Evacuation:
Everyone must evacuate, don’t
assume that it is “just” a drill!! Once
alarm is sounded, do the following.
1. With your roll book, lead your class through
the indicated exit. Follow the
Fire/Drill Emergency Exit Plan posted in your room.
2. Make sure everyone quickly and orderly exits
your room.
3. If the exit for your room is blocked, leave
by the nearest exit.
4. If the evacuation is during lunch or some
other time when classes are not in session, see that students leave by the
nearest exit. The object of the fire
drill is to clear the building as quickly as possible in an orderly manner.
• Assist in having building evacuated. Make sure you direct
students to vacate building.
• Once outside go directly to the nearest zone area.
• Students with unassigned classes will go to
the nearest adult. The adult will take
the student to the closest zone area. Once
in the zone area attendance will be taken.
• Staff with prep will report to their zone and assist the
zone leader.
• Do not allow students to re-enter the building.
5. Assemble at your designated zone area. Take roll, list any
student absent (use yellow emergency absent sheet). A designated staff in your zone will collect
student absent sheets.
6. Return to building only upon hearing the
all-clear bells (a signal of three bell rings) or when instructed to do so.
Keep students away from the
building and do not block any entrances leading to the building. Emergency vehicles will need a clear
path. Have students assemble on
sidewalks, or areas leading to the safe clearance of building.
Evacuation
Zones
**EARTHQUAKE**
In Case of an Earthquake
Teacher or Supervising
Adult during an Earthquake:
Instruct your students to
follow practiced emergency procedure of DUCK, COVER & HOLD
• Take cover under desks, tables or other heavy furniture
• Turn away from windows
• Help keep your students reassured by giving them instructions in
a calm, firm voice
When the shaking stops:
Remember there will be
aftershocks!
• Evacuate the building quickly and calmly to evacuation zone
• Take roll on Emergency Absence sheets. Give absence sheets to
zone leader (DO NOT LEAVE YOUR STUDENTS TO LOOK FOR A MISSING PERSON)
• Remain outside the building until it has been inspected and
declared safe by authorized personnel.
An announcer will inform staff
and students to stay inside, move away from windows, shelves and heavy
furniture that may fall. Students are to take cover under a table or desk, and
“DUCK, COVER AND
Reminder:
In hall, stairways or other
areas where no cover is available, move to an interior wall. Turn away from
windows, kneel alongside the wall, bend your head close to your knees, cover
the sides of your head with your elbows, and clasp your hands firmly behind
your neck.
In a library, immediately move
away from windows and bookshelves and take appropriate cover.
In laboratories and kitchens,
extinguish all burners (if possible) before taking cover. Stay clear of
hazardous chemicals that may spill.
After approximately 15 seconds
you will be instructed to take your students outside (in the same manner as a
fire drill). Make sure students do not rush for the doorway since other people
are going to have the same idea. Move away from display shelves containing
objects that may fall.
Bomb Threat Procedure:
When a bomb threat is received,
the person taking the call should adhere to the guidelines regarding bomb threats. See clipboard located near phone for
instructions.
• Gather as much information as possible from the caller.
• Take notes.
• When the caller hangs up, do not use that phone again as this
may interfere with our ability to trace the call.
• Use another phone to call the main office. 757-5871
Administration clears
the building.
Lock Down
When the lock down alarm is
heard (either a continuous ringing of bells with short pauses in between or an
announcement on the phone system), begin following the lock down procedures.
• All staff and students stay in their classrooms. Lock doors,
close windows and blinds.
• Move students away from doors and/or glass.
• Once the room is locked, do not open the door until the all
clear signal is given.
• Take roll, noting any student who is absent or in another area
of the building.
• Students in or near the cafeteria should go immediately to the
large gym.
• Students in the hallways, restrooms or empty classrooms should
find the adult in charge of that floor and gain admittance to a classroom. (The
adult will unlock the door, usher students in and re-lock the door.)
• Each area of the building has designated adults to sweep the
halls, evacuate restrooms and lock outside doors.
• A Lock Down drill will end when an all clear signal is given
(three short bells.)
• After the drill, please clip the Emergency Student Absence
Report (yellow absence sheet used during fire drills) to your attendance hook.
• If an evacuation is needed, we would move directly into those
procedures and go to our zones.
Staff
in charge of main building – same as fire drill.
Visitors
Guidelines for student visitors to CHS are as follows: Student visitation will not
be allowed if the student guest lives within 60 miles of Corvallis (Mid
Willamette Conference Principal’s Agreement); The guest must be of high school
age and considered to be a “student in good standing” by their high school
administration; A “visitor’s request form” must be completed by the host
student 24 hours prior to the visit and turned in to Behavior Specialist (available
in the main office); Any violation of school guidelines during the visit may
result in both students being sent home. Please make certain any visitors to
your classroom have followed this procedure.
It ensures the safety of students here at CHS.
Guidelines for speakers or guests in
your classroom: the guest must sign in at the main office and
get a badge to wear prior to coming to your room. If you have a volunteer who
will be working with kids they need to complete a Background Check form which
is available from the main office. The
visitor may fill this out with you and you turn it in to the main office, or
you can just send them to the office and we will see that they get the form.
If you see someone walking
around in the school that does not have a tag, is not a student or staff
member, please send them back to the main office to check in. Your assistance in maintaining building
security is invaluable and appreciated.
Telephones
The main office and counseling office
phones are available for student emergency situation calls. Please do not allow students to use classroom
phones. Staff needing
a phone to make a private call are encouraged to utilize their room phone.
Cell
Phones
Student
cell phones, pagers and other electrical communication devices are not to be
used in the classroom during instructional time. Do not excuse a student from class to
use/answer their cell phone or pager.
Student Attendance/Tardies
Attendance is taken at
the start of each half of every block.
The program that we use
is called “Classroom Advantage”.
New teachers are
provided a copy of the instructions.
Others may ask for them
at the main office.
Substitutes should be
supplied with an attendance roster in the event of a planned absence.
In an unplanned absence
the attendance office will supply the roster.
The roster will be
turned in by the substitute and recorded in the Advantage program by the
clerk.
Tardy Excused, Tardy Unexcused
Students late to class:
If a student is not in the room
when the bell rings, mark them absent.
If they arrive within 10 minutes they are tardy. If they have a reason/note that is acceptable
they may be marked excused tardy (TE).
If not, they are unexcused tardy (TU).
Attendance is critical to
success for students at CHS. Equally
important, absences and makeup opportunities create a great deal of additional
workload for staff. The following
policies reflect those values.
Excused Absences-- The following are absences that will be “excused”
for purposes of the student being able to make up class work missed during the
absence.
• Illness
• Educational visits, on campus or off campus
• Occupational / job site visits, on campus or off campus
• Bereavement or serious illness in the family
• Inclement weather
• Absences related to religious practices
• Emergencies
Pre-arranged absences are
excused for a planned medical procedure, a trip or similar needs. They may not exceed five days in a
semester. Students need to check with
the Attendance Office to get the appropriate form, which must be completed
prior to their absence.
The Attendance Office has the
authority to deny an “excuse” if it determines that the excuse is not truthful,
as in the case of the student having been sighted on campus during the time of
the absence. Please let the clerk know if you see a student who is supposed to
be in your class.
Parents must call the attendance office (757-5888) within 48 hours of the absence. Office hours are 8:00 – 4:00. There is a 24 hour message machine.
*Please note:
• Parents must call the school for a student who must leave school
during the day.
• A student who becomes ill during the school day must report to the Health Room. Parents will be notified.
• Students who are unexcused absent from school for more than 2
blocks will not be allowed to participate in school-related activities on that
day or evening.
• Unexcused absences may result in credit denial. Skipping classes will lead to a loss of
learning and perhaps a loss of credits.
Individual teachers must have credit denial policies stated in their
course expectations if they wish to enforce credit denial.
• Homework assignments may be requested through the Attendance
Office. Teachers, please be prepared to provide these for students who request
them within 24 hours of request.
• The Attendance Office also takes phone messages for students
from parents in the event of urgent situations. We try to not interrupt
classes, so students will often get notes left on their lockers- remind them to
check there and the attendance office if they are expecting something to be
dropped off for them.
Grades
Academic grades indicate how
successful students were in meeting class requirements and mastering the
subject matter. Grades become a part of
their permanent record and will influence college or military entrance,
scholarships, athletic eligibility and job opportunities. Each teacher needs to provide to students
learning expectations and grading policies.
Academic grades
• A excellent performance,
mastery
• B very good, above
average performance, mastery
• C adequate
performance, mastery
• D poor performance,
mastery
• F failing, no credit
is awarded
• G no grade, no credit
is awarded
• I incomplete
• N no pass
• P pass
Citizenship grades
• E excellent
citizenship
• S satisfactory
citizenship
• N needs improvement
in citizenship
• U unsatisfactory
citizenship
Pass/No Pass Option - Students may take a maximum of two credits per
semester on a P/NP basis. They cannot
reverse this decision so advise them to choose carefully. To earn a P, they must meet your requirements
and complete the required petition within the given time frame – usually
mid-semester. Refer them to the counselor to get and process this form.
Incomplete Grades – These are used when a student misses school
because of illness or other legitimate reasons. They must complete all work
needed to remove an Incomplete grade within three weeks after report cards are
distributed or they will receive an F in the course. Your extra work in
allowing for these rare occurrences is appreciated. It models compassion and
yet keeps students accountable.
Progress Reports and
Report Cards
Parental notification is
expected when a student is in danger of failing a class. All
teachers are expected to use the Web Grade program as one of the methods of
that communication. Progress reports
will be issued at 4 ˝ weeks and 12 ˝. Report
cards are given at the end of each quarter and semester. Credits are awarded only at the ends of the
semesters.
Class Standing
Students must earn a specified
number of credits each school year to maintain their normal class
standing. Freshmen must earn 10 credits
to attain sophomore class standing the following fall. Juniors need to have earned 20 cumulative
credits by fall registration and seniors need to have acquired 31 credits by
the beginning of their senior year.
Class standing determines class placement in the yearbook and on student
body cards.
Graduation Exercises
Students must be within two
credits of graduation requirements to take part in the district’s graduation
ceremonies. Any student who has been
expelled or is suspended on the day of graduation is not allowed to participate
in any school-sponsored activity – including graduation. Staff is welcome and encouraged to attend the
event.
Program Exemptions
At CHS, we practice sensitivity
toward the needs and interests of all students.
If a student’s needs or beliefs require that they not attend a school
program or learning activity, please respect their request for alternative
placement or assignment. Please use care
in developing these assignments and appreciate the diversity of views of all of
our students. If the primary activity
has academic credit attached to it, students must have the opportunity to
complete an alternative assignment.
Study Time
•
Ninth grade
students are provided a supervised study hall.
They may be excused from this by parent permission for A or D block
only. They are not free to be in the
halls or other areas.
• Upper class students are welcome in the cafeteria, forum or
library to study. They may also use your
classrooms should you desire to host them, the library or offices. Hallways need to be clear throughout the day.
Your help in assuring that would be appreciated.
Valedictory/Salutatory
Scholars
Valedictory scholars will be
the top-graduating scholars each year.
They must earn at least 48 graded credits, 41 of which must be completed
by April 1 of the graduating year. They
must not have any G (no grade), N (no pass) or I (incomplete) mark on their transcripts.
The Credit Denial
Process
Teachers may adopt the policy of
denying credit if a student has four (4) unexcused absences (block periods or
equivalent.) This is 8 periods total. It is necessary to inform your students
of your policy at the beginning of each semester. Include it in your paperwork (syllabus or
class expectations) so that parents are aware. Follow all the steps in
order. Ask Rynda Gregory if you have any
questions.
If a student says they will be
gone for excused reasons or a family trip, please refer them to the Attendance
Office to make arrangements to avoid a credit denial. Remember
that only “U” absences count toward credit denial. Parents can call a student in up to two days
after the student returns from an absence.
Note: If a student is passing your class at the time of credit denial
he/she will receive a no-pass (G), if they are failing, the grade will be an
“F”.
1. Check the attendance
48 hours after unexcused absence. If a student has even one “U” from your class
you may WARN them. You must warn a
student verbally first before attempting to process a denial.
2. After two (2) unexcused absences obtain the
Credit Denial Warning form from the main office and fill it out. Place the warning in Rynda Gregory’s
box. From there it will go to the attendance
office to be mailed out. Counseling will also get a copy. It has proven helpful
in the past to have teachers call home and make parent contact as well, but
this is not always possible.
If a student continues to be
absent for 4 block periods with a ”U” after the
warning:
3. Check the attendance
for the student; if they have at least 8 periods or 4 blocks of “U” in your
class and the 2 day excuse period
has passed obtain the Credit Denial form. Please inform the student they are being
denied credit at this time. Fill out the denial form and place it in Rynda
Gregory’s box. Counseling will call the student in and make any schedule
changes. Allow for a day or two prior for
the student’s name to be removed from your roster.
* This policy is based upon district policy and ORS 339.280, which
reads, in part:
Each
school district may establish student grading policies that permit teachers to
consider a student’s attendance in…deciding whether the student should be
granted or denied credit. Such policies shall provide that prior to…denial of
credit:
1. The teacher identifies
how the student’s attendance and participation in class relate to the
instructional goals…and gives notice to the student and the parents or
guardians of the student.
2. Procedures are in effect
to ensure due process when…credit is denied for attendance rather than academic
reasons.
3. The reasons for
nonattendance are considered and…credit is not denied based on absences due to:
a. Religious reasons
b. A student disability
c. An excused absence
Health Issues
Our health services assistant
provides support for students and staff, if needed, who become ill or injured
at school as well as chronically ill or medicated students. Please refer students to her if they need assistance. All students must be fully immunized against
certain diseases or must present a statement that for medical or religious
reasons the student should not be immunized.
Any student who must take prescription drugs during the school day
must bring the medicine and a written request to administer medication signed
by the parent to the office. Forms are available in the health room. Over-the-counter medication may be brought to
school by students in small amounts and kept with the student for self-medication
only if the student has a signed permission form on file.
Dress Code
Clothing/skirts, pants,
shorts and accessories
CHS recognizes the right to
free expression and the value of diversity, including diversity in dress and
general appearance. It also recognizes
the right to a non-disruptive, safe and healthy educational environment.
Teachers should enforce dress code to ensure a safe and accepting classroom
environment that is comfortable for all students and staff.
The following are
appropriate:
· Clothing that covers the midriff, cleavage, and
backside. Baggy pants, sports team logos, frayed clothing, and flip-flops.
The following are NOT
appropriate:
• Tube, halter, backless
or strapless tops or shirts with large underarm openings. Tops with spaghetti or thin
straps.
• Clothing or
accessories with suggestive writing or pictures related to sex, drugs, alcohol
or tobacco, gangs, violence, vulgarity or ridicule of a particular person or
group.
• Clothing with holes in
inappropriate places.
• Pants or shorts that are intentionally “sagged” or clothing that exposes
undergarments or, in the judgment of a school official may cause a disruption.
• Shoes must be worn at
all times
Dances and Student
Social Events
Staff members are encouraged to
attend and/or assist in supervision at these events. Students and staff coming together to
celebrate events are part of the tradition at CHS. The traditions of good
conduct and grooming shall be observed for school dances and social
events. All students and guests must
have photo identification and show it at the door to enter. Security is provided for these events either
in the form of chaperones alone or with the addition of sheriff’s as needed to
provide a fun and safe event for all. It
is important to provide an environment which creates quality dances and makes
these events feel welcoming for ALL students.
Field Trips
Teachers may take students away
from the building for educational, cultural or extracurricular purposes. All students are considered to be “in school”
while participating in district-sponsored field trips. Students are subject to school/student conduct
guidelines, applicable Board policies and teacher direction. Procedures for a field trip are:
1. The request from must be filled out 2 weeks prior
to the trip date for both evening and day trips. Submit the request to the office. Once it is approved, complete all forms.
2. Extended field trips (overnight) require 30
days for processing and all overnight trips need 2 adult chaperones. These trips must also have an itemized
itinerary.
3. If students are traveling by private car,
arrange for enough drivers so that every student has an individual seat belt.
Provide the office with signed “Volunteer Auto Use Permit” forms completed by
each driver.
4. Provide the office with a list of drivers;
with Permission for Use of Private Vehicle and Volunteer Background Check
application, and whom they are transporting.
In case of accident or emergency this information is vital.
5. Obtain written Parent Permission for ALL
students who are participating in the field trip. Bring forms to the office before the trip and
we will make copies. Permission forms
must be with you during the trip.
6. Check with the health clerk regarding any
medical needs a student may have.
7. First aid kits are available upon
request. These are located in the main
office.
8. A cell phone will be available upon request
from the main office.
If you have any
questions, please see our office manager in the main office.
Food and Beverages
Food and beverages are
available in the cafeteria, student store and from vending machines. Food service from the cafeteria and student
store is available during breaks and lunch.
Teachers are asked to set and enforce expectations around food and drink
in their classrooms. Please keep CHS clean by using trashcans, recycle bins and
reporting any spills to the custodians. There is no food or beverage allowed in any
carpeted area, or in the science area.
Food or beverages carried over carpet must be covered. The possibility of a spill and stains far outweigh
any benefit of eating in classrooms or halls. Your assistance and modeling in
enforcing this expectation is appreciated.
Fund Raising
Student organizations, clubs or
classes, athletic teams, performing groups and/or parent groups may
occasionally be permitted to conduct fundraising. An application for permission must be made to
the Athletic Director at least ten days before the event. All funds raised or collected by or for
school approved student groups will be receipted, deposited and accounted for
in accordance with
Lockers
Lockers are the property of the
school and are loaned to the student for the school year. Lockers will be assigned based on student
advisor teacher and are not shared.
There are enough lockers for every student to have one. Searches of
lockers may be conducted at any time there is reasonable cause
to do so whether or not a student is present.
Students are responsible for their locker and its contents. They have been advised not store money,
expensive clothing, fund-raising items or any other valuables in their locker.
There are staff lockers in the upstairs offices. These may be checked out through the main
office.
Lockers are now
coordinated by the attendance office.
Parent Involvement
Education succeeds best when
there is a strong partnership between home and school. As a partnership thrives on communication,
CHS asks parents to support children’s education and put a priority on
attendance. We encourage them to keep
informed about school activities through the newsletter, district calendar and
school website, to attend our conferences, Open Houses and parent meetings, and
to volunteer in the school or at the many activities and athletic events. Any
assistance teachers and staff can offer in assisting parents in communicating
or in providing information to parents would be appreciated.
Parking
Student vehicles must be parked
in areas designated for student parking. All vehicles that park in our lots must have a
parking sticker (available in the main office- or ask our Behavior Specialist). Cars that are improperly parked may be
ticketed and towed at the owner’s expense – even staff vehicles unless a
sticker is present for purposes of identification and notification.
Student Body Cards
CHS students will receive student
body cards upon payment of the Student Activity and Supply Fee. The card provides required identification for
school dances as well as supports a variety of offerings at CHS. Students who
do not purchase a student body card will receive a CHS ID card with the purpose
of identification for library/bookroom and cafeteria usage.
Substitutes
Staff members are expected to
arrange for their own substitutes through AESOP. Absences for illness longer than 5 days need
to be approved through the district. It
is the employee’s responsibility to make certain this happens. Training for
reporting absences and obtaining substitutes will be provided. Here is a brief
overview:
AESOP website: www.aesoponline.com
CHS Web ID: your
10 digit phone number ( i.e. 5417575871 )
CHS Pin number: Usually the last 4 digits of your social
security number
Once online you choose to
Create Absence. Follow the steps and
record the confirmation number you receive.
Personal Property
It is district policy to keep
no money in classrooms. Any time that money is collected, the teacher should
take it to the office as soon as possible. Teachers and staff are also
cautioned about leaving personal valuables in classrooms. Classrooms should be
locked unless a staff member is present.
Students are asked to keep
valuables and money on their person rather than in their lockers. The school
cannot be responsible for loss of personal items stored in school lockers. In
the event such a loss occurs, the student should be referred to the Main Office
to file a report.
Library
The CHS Library is open to
students all day, every school day from 7:15 a.m. to 3:30 p.m. Staff and
students are expected to help maintain an atmosphere that promotes quiet study
and reading. No food or drink is
allowed in the library. Use of cell
phones and electronic games is limited to the cafeteria, forum or outside the
building.
We are able to borrow materials
from other school libraries in the district.
In addition, students can quickly search for materials available from
the Corvallis/Benton County Public Library, the Valley Library at OSU, and
other local libraries. Most important,
CHS students benefit from instruction from library staff about how to access
the wide world of information effectively and efficiently.
CHS Library includes a computer
lab, which classes sometimes use, and which can also be used by students
dropping by. There students are welcome to use Microsoft Office;
curriculum-based software; online databases, including OSLIS, EBSCOHost, and Grolier Online; and the Internet. CHS
students must use their own school login to access computers for classroom and
limited personal research, as long as they adhere to school and district
guidelines. CHS does not allow our
computers to be used for games, inappropriate content, email, live journals,
blogs, MySpace, video or instant messaging, chat rooms, downloading games or
videos, telephony, or video streaming.
Further restrictions prevent installing software from outside sources,
accessing DOS without permission, network broadcasting, or altering the
desktop. However, there are two open
areas just outside the library, where before school and during lunch students
may play games and use personal email.
We allow free printing for three pages of student assignments only. Students
pay for printing of additional pages and color documents. The library copier, which costs five cents a
copy, is available for students to make multiple and personal copies, and to
copy worksheets. A color printer is also available; color printing costs $1 per
page.
Students need their student
body cards to check out materials and are financially responsible for all
materials checked out, including damage to these items. For example, damages include writing with
pencils, pens or highlighters; torn pages; or broken bindings. Students will be charged a late fee of $5 for
materials not returned by the end of the school year.
Library Staff
We ask staff to assist in
keeping the library a quiet place for study without food or drink:
• Please stay with your students
• Send only 5 students at a time from your class
• Ask your class to pick up their areas and push in their chairs
before they leave
These services are
available for staff in the Library:
• Orientation for new staff
• Tours for new students
• Reservations for use of computer lab or library: sign up on the
calendar on the calendar on the circulation desk, for whole block or half block
• Reservation of carts with materials for lessons: let library
staff know
• Planning curriculum with library staff
• CIMC assistance: get teacher ID number from library staff for
checking out materials
• Planning for teaching of library research skills with library
staff, including book talks, research process, note-taking, search strategies,
gathering and organizing information, evaluating web sites and other resources,
citations, using online databases, and online tools
• Research resources information, including online
• Team teaching with library staff about same or similar topics
• Assistance from library staff for field trips to Public or OSU
libraries, and coordination of preparation
• Coordination with library staff efforts to promote library use,
reading, and literacy
Book Room
The book room is incorporated
into the library. Textbooks are checked
out at the book room window. As in the
library, students need to bring their student body cards and be aware that they
are financially responsible for all the textbooks they have checked out,
including damage to these materials. Examples of damages include writing with
pencils, pens or highlighters; bent or damaged covers: torn pages; or broken
bindings. The requirement that textbooks be protected with a thick paper cover
helps prolong the lives of our textbooks and reduces damage fines. A $5 late
fee will also apply to textbooks not returned by the end of the school year.
Book Room Staff
We ask staff to assist in
keeping the hallway a quiet place for assembly without food or drink:
• Insist that students bring their ID cards
• Please stay with your students
• Insist that students cover their textbooks, write their names in
them, and maintain these valuable resources
• Require that students keep their textbooks with them, not leave
them in your classroom
These services are
available for staff in the Bookroom:
• Orientation for new staff
• Reservations for classes to check out textbooks: use calendar in
bookroom. We require that a class comes
as a unit to check out textbooks.
• Processing of new textbooks
• Discarding of old textbooks
• Maintaining textbooks
• Research about pricing and availability of textbooks
• Instruction for maintenance of textbooks
• Training for laminating and copying
Purchasing
Procedures 07-08
1. All requests for purchase orders MUST BE
submitted in writing on a requisition form BEFORE any items are ordered (form
attached). If this District policy is not followed, either the goods will be
returned or the person ordering may become the responsible party for paying the
invoice. All requisitions MUST HAVE department head signature.
2. Shipping/handling charges should be included
(Estimate OK)
3. Allow at least 24 hours before a purchase
order may be typed and approved. (Once a requisition has been submitted, you
are NOT able to go out and purchase using personal cash/charge)
4. If an order is picked up by the staff
member, the receipt must be returned to the fiscal clerk within 1 day.
5. If you decide not to use the purchase order,
return it to the fiscal clerk immediately so it can be voided.
6. Once an order is received, give any packing
slips to the fiscal clerk.
7. It is against District Policy to have any
orders sent to home addresses or any other address. ALL ORDERS MUST BE SENT TO
THE SCHOOL.
8. Purchase orders will not be issued for
accounts in the red.
9. Petty cash receipts can only have the items
to be reimbursed on them. NO personal items can show on the receipt. You risk
non-reimbursement. Petty cash limit is
$49.99 per day and per receipt.
10. For reimbursements a cap of $500 per person is
in place for the year. NO personal items can show on the receipt.
11. No reimbursements will be made for outside copy
costs. The District has an exclusive
copying/printing contract with Willamette ESD.
Again, you risk non-reimbursement.
Policies
and
Forms
Requisition Request
DATE_____________________ YOUR NAME__________________________________________
€
Please Charge
my “100” account (District Office – General Fund Money)
€
Please Charge
my “298” or “743” account (fees collected from students)
€
Please Charge
my “704” account (foundation money)
€
Please Charge
my GRANT account
Department Head Approval
_________________________________________________
Company Name
__________________________________________________________
& Address
_______________________________________________________________
________________________________________________________________________
Phone #_________________________________ FAX # _______________________
€
I want to hand
carry P.O. to the store.
Catalog
Name & Year
Catalog NAME OF ITEM QUANTITY PRICE TOTAL
Item # per
item/set per item/set
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Business Services -
Tips for Success
Employee Reimbursements
What kinds of purchases
are acceptable for reimbursement?
• Purchases for District goods and services must follow State and
District purchasing laws to demonstrate effective use of the public tax dollars
– $500 maximum per year
• It is recognized that in the course of business incidental type
expenses for supplies may occur in which staff makes a purchase directly with
the prior knowledge and approval of the Administrator
• Equipment expenses must always run through the District’s
Purchasing process as additional accounting is done for these types of expenses
• Purchases made outside the scope of State and District
purchasing laws and without Administrator approval become the personal
liability of the employee
How do I submit an
Employee Reimbursement?
• Only original, unaltered receipts may be reimbursed
• Note purpose of purchase on receipt
• Supply purchases under $50 may be reimbursed via Petty Cash with
approval from your school’s office
• All mileage, travel and equipment expenses must be reimbursed
through the District Accounts Payable check process
• Otherwise, compile receipts in an orderly fashion and submit to
your school office for processing through the District’s Accounts Payable check
process
• Accounts Payable checks are issued on the 15th and 30th of each
month. Be sure requests are submitted to
the Business Office by the cut-off deadline for each run in order to make the
check issue dates
• All reimbursements are mailed to your home address
What kind of
documentation is acceptable to demonstrate payment?
Original, itemized receipts listing specific items purchased
and proof of payment.
Proof of payment may be indicated by:
• itemized cash register receipt indicating paid
• itemized credit card receipt
• credit card statement attached to
itemized receipt
• itemized invoice showing a zero balance
due provided by the vendor
Note: Purchases
not documented by itemized listings and clear proof of payment will not be
reimbursed.
Request for Leave
and/or Travel
Name: _____________________________________ Classified:
_______ Certified: ________
Instructions: Complete form and return to our office manager or her mail box in the
Main Office. All leaves must be called into AESOP.
Request for:
Bereavement Leave______________________________________________________ Dates
of Leave _______________
Upon request, 3 days leave with pay may be granted
in event of death in the “immediate family.”
Council Leave (Certificated Only)____________ Dates of Leave
_______________
Leave with pay for council representatives for
purpose of conducting Council business.
Council President _________________
Leave without Pay________________________ Dates
of Leave _______________
Leave without pay may be granted as deemed
advisable
Personal Leave__________________________ Dates
of Leave _______________
Three days/Certified & two days/Classified of
personal leave with pay. Requests must be submitted 48 hours in advance.
Professional/Job Related__________________ Dates of Leave _______________
Educational conferences or visits directly related to
the individual’s assignment -With Pay.
Specify type below:
With expenses reimbursed
Without expenses reimbursed
Name of Conference _________________ Location ________________________
The conference (workshop) flyer and a completed
Registration Form must be attached to this request before the request will be
considered.
Approximate number of hours absent _____________
Substitute required Yes______ No ____
Substitute Reimbursement Yes ______ No_____
For Office Use Only
Account Number _____________________________
Applicant Signature
_________________________________ Date ______________________
Administrator Approval
______________________________ Date ______________________